If you’re a small business owner managing rental properties, you know how overwhelming it can get—keeping track of rent payments, maintenance requests, and lease agreements. The good news? The right property management software can take a huge load off your plate. But with so many options out there, how do you choose the one that’s best for your business? We’ve done the research for you! Here’s a deep dive into the best property management software options for small businesses in the U.S. in 2025.
Year Launched: 2004
Active Users: Over 20,000 property managers
Scalability: Suitable for small businesses looking to scale into mid-sized or large property management firms, with enterprise-level features available.
Buildium is a well-known name in the property management world, and for good reason. It’s packed with features like automated rent collection, maintenance tracking, and financial reporting. Many small landlords and property managers love how easy it is to use.
- Pros: User-friendly interface, powerful accounting features, robust tenant portal.
- Cons: Slightly higher cost compared to some competitors.
- Best for: Small businesses managing multiple rental units looking to scale.
- User Review: “Buildium completely streamlined my rental management process. I can track expenses, tenants pay online, and I don’t have to chase late payments anymore.”– Mike L., Property Owner in Texas (Source: Capterra)
2. AppFolio – Best for Tech-Savvy Landlords
Year Launched: 2006
Active Users: Over 18,000 property managers
Scalability: Designed for small businesses planning to expand, with features that support large portfolios and multi-property management.
AppFolio is another all-in-one property management solution that takes automation to the next level. It offers online rent payments, lease tracking, and even AI-powered maintenance request handling.
- Pros: Mobile-friendly, AI automation, detailed reporting.
- Cons: Minimum unit requirement and higher pricing for smaller landlords.
- Best for: Small businesses planning to expand their property portfolios.
- User Review: “I love how AppFolio automates everything. The AI assistant even helps schedule repairs and reminds tenants of upcoming rent due dates.”– Sarah K., Real Estate Investor in California (Source: G2)
3. TenantCloud – Best Budget-Friendly Option
Year Launched: 2014
Active Users: Over 12,000 landlords
Scalability: Best for small-scale property managers or individual landlords; not ideal for managing large property portfolios.
If you’re just starting out and want an affordable property management solution, TenantCloud is a solid pick. It’s free for landlords with a few rental units and includes essential features like rent collection, lease management, and expense tracking.
- Pros: Free plan available, easy-to-use interface, cloud-based access.
- Cons: Limited features in the free version.
- Best for: Individual landlords and small-scale property managers.
- User Review: “TenantCloud is a lifesaver! It’s free, and I can do almost everything I need. I just wish they had better customer support.”– James R., Landlord in Florida (Source: Trustpilot)
4. RentRedi – Best for Affordability & Simplicity
Year Launched: 2016
Active Users: Over 10,000 landlords
Scalability: Ideal for small landlords managing a few properties; may not be the best choice for rapid expansion.
RentRedi is perfect for small landlords who want an easy and affordable way to manage their properties. It offers features like tenant screening, rent collection, and maintenance management, all from a mobile-friendly platform.
- Pros: Budget-friendly, mobile-first design, integrates with major accounting software.
- Cons: Lacks some advanced reporting tools.
- Best for: Small businesses looking for an affordable and simple solution.
- User Review: “I love the mobile app! My tenants can pay from their phones, and I get notifications instantly. It’s perfect for my small rental business.”– Emily P., Landlord in New York (Source: Software Advice)
5. DoorLoop – Best for Ease of Use
Year Launched: 2020
Active Users: Over 7,000 property managers
Scalability: Suitable for small-to-medium property management companies, with features that grow with your business.
DoorLoop is a newer player in the game but is quickly gaining popularity due to its intuitive design and solid feature set. It offers lease tracking, tenant communication tools, and financial management features.
- Pros: Easy-to-use interface, great customer support, affordable pricing.
- Cons: Limited third-party integrations.
- Best for: Small businesses seeking a straightforward and budget-friendly option.
- User Review: “I switched to DoorLoop from another software, and I’m so glad I did. The setup was easy, and I can manage everything from one place.”– Robert W., Property Owner in Illinois (Source: GetApp)
How to Choose the Right Property Management Software
- Pricing– Is the software affordable for your business size?
- Scalability– Will it grow with your rental business?
- Ease of Use– Can you and your tenants navigate it easily?
- Features– Does it offer rent collection, maintenance tracking, and tenant screening?
